eSchoolPlus Blog

Notes and updates will be posted here.

Notes: eSchoolPLUS Elementary Office Managers “User Group”: 10/27/09, 1-2:30pm 

- Medical/Dr. appointments: notes can be made in the Student Note tab: info will stay in the students notes and roll over from year to year.  Medical Notes will also roll over from year to year.  You can indicate sensitive or personal in a checkbox at the bottom of the page and then only those personnel with access to “sensitive” data will be able to view.

- Demographic>Personal: Comments section.  Info will pop up with the yellow triangle to indicate a “caution”.

- Demographic > Addresses: Change of address: if you try to change a student’s address and get an warning message, try this:

• click on “General” tab and make sure that the “Login ID” box matches the student ID #.

- If the student is coming from Duncan Holbert, just like any other student ,they will get coded “53″.

On the “Personal Information” page: the “Hispanic Code” table has yet to be populated; as soon as it is, Bruce will notify you.  Please leave alone until this time.

 Report Cards: Not integrated with eSP at this time as the eSP system is competency based and the current report card for the elementary level are not in that format.

 - Programs > Instructional Setting > default to “Reg” for regular program.

- Add to Favorite”: go to the screen that you want to add to your favorite (on homepage and on top of folders) and add by clicking on the top right button with the pink heart shape: “Favorites”. To delete a favorite, on the homepage, click on the “Change Settings” at the bottom right of the box.

- Cognos report review: Attendance code > Tardy

- How to get attendance by individual student: Cognos Reports > Attendance View- Detail_Elementary by Student

- How to get attendance by teacher: Cognos > Elementary_Teacher_Attendance: listed by teacher.  * Make sure to “Save As” in an Excel format first, before manipulating, as it will be in Web Page format coming from eSP.

Broken Report: Cognos > attenance reports > summary attendance reports (modified May 26, 2009)

 - If a student is absent for more than 1 day, open the attendance “year view”  and

Student Center > Search > Attendance > Year View > Click in each box for dates to manipulate > Range > enter the absence code in the drop down menu > Save

- To get a perfect attendance report: Attendance Center> Reports > Perfect Attendance:

enter dates (start & end) > Run

• Review of the purpose for the User Group Meetings:

                         - Collaborate, Share, Communicate, Troubleshoot issues pertaining to the work of Registrar.

• Introduction of Kevin Tevis: interim eSchoolPLUS support (xt 2890 kevin_tevis@pvusd.net)
• Printer discussion for “Print the Mailer” for Progress Reports & Report Card printing
• How to change templates for printing
• Report Card “views”: a template needs to be uploaded for each.

                       - For RC Run #2: make sure template has mailer & permit info & change to read: “To the Parents of:”

                       - Take “Return Service Requested” off the template for WHS

•  Mark Reporting Center > Setup > Report Card or IPR Run #2: Bruce will make changes to AHS & WHS templates to reflect changes above.   
•  Communication: Use the Help Box to track issues/needs, keep organized; alerts all necessary parties, assists with accountability, tracking issues, etc…

                       - How to “log new request”: PVUSD Homepage > Technical Support > Login: first_last, NO password, Request Type: eSchoolPLUS, be as       specific as possible with the details of the “problem”, contact info, etc…

                      - Registering online for User Group & all Staff Dev sessions: www.pvusd.net/staffdev

• GPA’s & Cal Grant: Have Summer School credits be applied to current year; last graded period in the school year. Case in progress with eSP
• Class Ranks: will be correct after GPA’s are corrected
• Adding “Block Courses”
• Add dates for entire school year for RC Runs & IPR Dates; grade change process
• Access to Mark Types; change teacher to “view only” 

Here is the scheudle for 2009-2010 “User Group” sessions as follows:

(Please register online at www.pvusd.net/staffdev )

Office Managers (Elementary and WCSA, Alianza, Linscott):

• Tuesday, 10/27/09: 1-2pm
• Tuesday, 1/26/10: 1-2pm
• Tuesday, 4/20/10: 2:30-3:30pm

Attendance Specialists (Middle Schools & Ceiba):

• Wednesday, 10/28/09: 1-2pm
• Wednesday, 1/27/10: 2:30-3:30pm
• Wednesday, 4/21/10: 2:30-3:30pm

Registrars (Comprehensive High Schools)

• Thursday, 10/22/09: 1-2pm
• Wednesday, 2/24/10: 2:30 - 3:30pm
• Tuesday, 5/4/10: 2:30-3:30pm

Registrars (Alternative: AVCI, New School, Ren High, PCCS)

• Wednesday, 2/10/10: 2:30-3:30pm
• Wednesday, 4/28/10: 2:30-3:30pm

Internet Use Agreement Search - This document shows how to use the Advanced search feature in eSchoolPlus to create a list of students that have a blank, N or Y in Internet Use Agreement field.

To use the “Advanced Search” feature to run a list of your students contact info, grade, ID, etc…enter the following into your search:

contacts_alpha.pdf

Follow the following path to get to the window:

Mark Reporting > Report > IPR > Mark Summary Report

 In the window, enter the following info:

IPR Date: The date you are looking for info. (ex: 09/11/09)

Print Marks: “Selected” (Ex: C-, D+, D, D-, F)

Mark Types: “Selected” : PROG (Progress)

Check Boxes: Check the following…

Print All Courses & Include the report statistics in the report field.

Filter by grade level(s) that are being searched.

If you are trying to run advanced searches to run lists associated to a course and coarse section, in the advanced search page, include the following fields in the search. (In addition to the “A” for active students)

Area: Master Schedule  Field Name: Course  Condition: equals  Value: (Course, ex: 2000)

Area: Master Schedule  Field Name: Course Section  Condition: equals Value: (Course Section Number, ex: 1)

If your teachers are using the “Gradebook” feature and you are responsible for changing student schedules, this info will be helpful!

Before you transfer a student out of a section, and you want to print out their grades to this point, follow this path to get that info:

Student Center > Mark Reporting > Published Course Work

Then you can access the grades the student has before yoou tranfer them out of the class and into the next!

eschoolplus-for-administratorsfor-blogpublic.doc

This is the training agenda document for administrators.